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Executive Secretary/Admin Assistant

Government Counsel & Accountability Division

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  • Santa Fe

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Apply by 10/13/2024

Salary

$18.34 – $29.34 Hourly

$38,140 – $61,024 Annually

This position is a Pay Band 55

Posting Details

The New Mexico Department of Justice has broad statutory authority over civil legal matters and proceedings involving the state. The Government Counsel and Accountability Division provides legal advise to over 100 Boards, Commissions, and Agencies around the State. The Division reviews complaints alleging OMA and IPRA violations, and brings enforcement actions under state laws for these violations. The Division also provides review for other statutorily required AG review of school bonds, TRD abatements and refunds, former employee contract review, and jail agreements.

This posting will be used for ongoing recruitment and may close at any time.  Applicant lists may be screened more than once.

Why does the job exist?

This position will be assigned to assist the Government Counsel and Accountability Division.  Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings, and other administrative support for the Division and Division attorneys. May also train and supervise lower-level clerical staff.

How does it get done?

This position often works independently on projects as assigned, but may also work in conjunction with the Division attorneys, the law clerk, or other administrative staff as required.  Work is primarily performed on site in the Santa Fe office of the New Mexico Department of Justice.

Executive secretaries and administrative assistants provide high-level administrative support for an office and for top executives of an organization. Generally, they perform fewer clerical tasks than do secretaries and more information management. In addition to arranging conference calls and supervising other clerical staff, they may handle more complex responsibilities such as reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution. They may also conduct research and prepare statistical reports, and other duties as assigned.

Who are the customers?

Position is directly supervised by the Division Director, who directs the majority of this position’s work.  Work is also performed for the Government Counsel and Accountability Attorneys as necessary.

Ideal Candidate

The ideal candidate will have experience in litigation, utilizing Microsoft Office applications, performing research, running reports, drafting memos and other important documents, strong knowledge of task management, time management, and organization, and excels at learning new areas of law and takes initiative to learn quickly and dive into subject matter.

The ideal candidate will have experience with high level knowledge of clerical duties, customer and personal service, and other administration and management support including coordinating high levels of travel arrangements and fiscal requests for attorneys within the Division.

Minimum Qualification

High School diploma or Equivalent and two (2) years work experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:

Education Experience
1 High School Diploma or Equivalent AND 2 years of experience
2 Associate’s degree or higher (Bachelor’s, Master’s) AND 0 years of experience

• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of “semester hours” in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment as some statewide travel maybe required. Employment is subject to criminal background check and is conditional pending results of criminal background check. Be of good moral character and not have been convicted of a felony offense by a court of this state, any other state or the United States.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, lifting and reaching may be required. Ability to complete assignments with a high level of accuracy within strict time constraints. Must be able to lift 25 – 30 lbs. Occasional travel may be required.

Supplemental Information

Benefits:

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Agency Contact Information: Tim Maestas (505) 895-2492. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

 

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.
Click Here to Apply

Resources

Related Content

The image is the New Mexico Department of Justice primary seal. This seal is framed with gold gradient rope and a slim gold bar followed by a thicker dark blue circular bar that has white text that reads, "State of New Mexico" at the bottom and "Department of Justice" at the top. At the center of the seal is a gradient circle with a dark blue roman-inspired Pillar in the shape of New Mexico.
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