Executive secretaries and administrative assistants provide high-level administrative support for an office and for top executives of an organization. Key responsibilities include providing high-level administrative support, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, facilitating state wide training and travel, and handle more complex responsibilities such as reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution.

Coordinate and assist with preparation of any presentation materials, agendas, talking points, etc. for the Bureau. Accompany the Director to meetings and conferences. Occasional travel may be required.

Other responsibilities are to assist cross Bureau Directors and Deputy Directors in coordinating Division meetings and collaborations.

The ideal candidate will have excellent verbal and written communication skills and experience working in a high volume and complex environment. The candidate must have the ability to multi-task and to switch tasks frequently with interruptions; handle challenging situations and/or individuals with diplomacy and compassion to achieve results tactfully, professionally, and successfully; disseminate accurate information to others; identify issues and problem solve; and work independently as well as in a team environment.